Payroll Software Built for South African Businesses
Lexpro Payroll
Running payroll in South Africa means navigating PAYE calculations, IRP5 certificates, and SARS submission deadlines, all while keeping your people paid accurately and on time.
Lexpro Payroll is a professional payroll software solution built on a cloud-based platform that handles every step of this process, from salary calculations through to statutory submissions. The platform automates the work that used to take days and compresses it into minutes.
No long-term contracts. No upfront infrastructure costs. Just professional payroll solutions that work the way South African businesses need them to.
Complete Payroll Processing: From Gross to Net
Lexpro’s payroll program calculates gross-to-net pay across monthly, biweekly, and weekly pay cycles. As payroll processing software designed for the South African market, every deduction, contribution, and allowance is handled automatically based on current SARS tax tables, which update within the system as soon as legislative changes are announced. No manual intervention required.
The platform supports businesses of all sizes, from firms running basic payroll for a handful of employees to larger practices with complex pay structures. Whether you are replacing spreadsheets or upgrading from legacy payroll computer software, Lexpro is built to handle the transition.
What the system calculates and processes:
- PAYE, automatically applied per current tax tables and thresholds
- Leave balances and accruals
- Periodic and annual equivalent calculations across all pay cycles
SARS Compliance and Statutory Reporting
For South African businesses, SARS compliance is non-negotiable. Lexpro Payroll functions as a fully integrated SARS payroll software solution, generating every statutory report and submission your firm requires.
Statutory outputs include:
- EMP201 monthly returns and EMP501 bi-annual reconciliations
- IRP5 tax certificate generation and distribution
- CSV export files formatted for SARS e@syFile™
- Automatic tax table updates following the annual Budget Speech and mid-year SARS adjustments
This removes the compliance burden from your team and eliminates the risk of penalties from outdated calculations or missed submissions.
Employee Self-Service Portal and Digital Payslips
Lexpro Payroll includes an employee self-service portal that reduces the administrative load on your HR and payroll team. Employees log in to manage their own information, which means fewer queries landing on someone’s desk every pay cycle.
Through the portal, employees can:
- View and download digital payslips, current and historical
- Submit leave applications and check leave balances
- View their attendance record
For firms looking to move away from paper-based payslip distribution, the platform handles payslip generation and email delivery automatically.
Time, Attendance and Leave Management
Accurate payroll starts with accurate time data. Lexpro’s payroll attendance software includes a built-in attendance register that tracks employee hours and visitor sign-ins alongside your payroll processing.
Attendance and leave features:
- Attendance register for all employees and visitors
- Leave application and balance tracking
- Automated leave accrual calculations
- Leave management and reporting
This integration between attendance tracking and payroll processing eliminates duplicate data entry and ensures employees are compensated based on actual hours worked. As a complete attendance and payroll management system, Lexpro keeps time data and pay calculations in sync.
Accounting Integration and Payroll Reporting
Payroll doesn’t operate in isolation. Lexpro Payroll integrates directly with Lexpro Accounting, connecting your payroll data with your firm’s accounting system. As payroll software for accounting professionals, it reduces duplicate data entry and keeps financial records consistent for firms already using Lexpro’s accounting and payroll software together.
Reporting and integration capabilities:
- Direct data transfer between payroll and accounting modules
- Comprehensive payroll reports in PDF and Excel format
- SARS reports and statutory submission outputs
Cloud-Based Payroll: Access From Anywhere
Lexpro Payroll is fully cloud-based, which means there is no software to install, no servers to maintain, and no IT overhead. Your payroll team can process payroll from anywhere with an internet connection, whether that’s the office, home, or a client site.
Cloud advantages:
- Secure, encrypted access with data encrypted in transit and at rest
- Automatic system updates and legislative patches
- POPIA-compliant data storage and access controls
- Comprehensive backup protocols to protect your data
Payroll Packages for Businesses of Every Size
Lexpro Payroll scales with your business. The platform is designed to serve small businesses running payroll for a handful of employees just as effectively as larger firms with complex pay structures.
You pay month-to-month and add or remove users as your workforce changes. There are no lock-in contracts, which means you can scale your payroll management solution up or down without penalty.
Getting started is straightforward:
- Book a demo to see the system in action
- We configure the platform to your firm’s pay structure and compliance requirements
- Your team is trained, with dedicated support from the Lexpro team
Ready to Simplify Your Payroll?
Stop spending hours on manual payroll calculations, SARS submissions, and payslip distribution. Lexpro Payroll gives your team the tools to process payroll faster, stay compliant automatically, and give employees self-service access to their own information.
The 5 Lexpro Advantages
Choosing the right software for your firm is a long-term decision. Here’s what sets Lexpro apart, whether you’re a sole practitioner or a multi-branch practice.
1. Fully Online, Always Accessible
Lexpro is built for the cloud. Your team can work from the office, from court, from home, or from a client meeting, all on the same live system. No servers to maintain, no backups to manage, no version mismatches between branches. Just secure, real-time access wherever you are.
2. Modular Design That Grows With You
Our software is built as a suite of specialised modules. You choose the ones that fit your practice today, and add more as your firm expands. Everything integrates seamlessly, so whether you’re running one module or the full suite across multiple branches, your teams work from one consistent system.
3. Consultant-Led Support, Not a Call Centre
When you need help, you speak to a consultant who understands South African legal, property, and accounting practice. Real people with real expertise, many of whom have been with Lexpro for well over a decade. They know the software, they know the industry, and they get to know your firm.
4. No Long-Term Contracts
We don’t lock you into multi-year commitments. Your relationship with Lexpro is month by month, always. We believe our software and service should earn your business every month, not trap you into paying for it.
5. We Bring Your Data With You
Switching software shouldn’t mean losing your firm’s history. That fear is one of the biggest reasons firms stay with software that no longer serves them, and it’s one we take seriously.
We migrate data directly from the major South African legal software systems, working either from their databases directly or from system reports to achieve the same result. Either way, our team has written conversion scripts that automate most of the work, which keeps the process fast and the cost contained.