Key Takeaways |
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• Lexpro Payments is a standalone product but it can also integrate with Lexpro Accounting, so a business can add it without changing its accounting software. |
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• Payments follow three steps: a secretary captures, a director approves and a bookkeeper generates the batch file. |
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• Directors approve through digital certification, with each transaction secured by multi-factor authentication (MFA). |
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• Bank account verification and detailed logs add control to every payment. |
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• It runs in a web browser, with no additional software to install. |
Your accounting software works. The untidy part is the stretch between “this needs to be paid” and “the payment has left the bank.”
Approvals that travel by email and printout, plus manual checks along the way, can be hard to track and slow to complete. The good news is that this stretch can be improved without touching the accounting system. That is the job of standalone payment requisition software.
By the end of this article, you’ll know:
- what “standalone” means for a business
- how a payment moves from requisition to bank file
- how to add approval controls while keeping your current accounting setup
What Standalone Payment Software Means for Your Business
Standalone payment requisition software is a payment tool that works independently of a company’s accounting system. It lets a business capture, approve and prepare payments through a defined workflow, then produces batch files for the bank, so the business can improve payment control without replacing the accounting software it already uses.
Some payment tools are built around one particular accounting platform. Lexpro Payments isn’t. It sits alongside whatever accounting software the business runs today, so there is no data migration and no change to the way the bookkeeper works day to day.
Three Steps From Requisition to Bank File
Every payment follows the same route, and each person has one clear job:
- Capture and secure. Secretaries and admin personnel enter the payment details, which are securely handled and stored.
- Approve with confidence. Directors review the payment and approve it using digital certification.
- Execute and track. Bookkeepers generate and manage batch payment files for the banking application, with real-time tracking.
Because the roles are separate, a payment doesn’t depend on one person doing everything. Because the steps are fixed, detailed logs of all functions performed to determine who was involved in the specific payments are available.
Adding Approval Controls Without Disturbing Your Accounting Setup
Controls work best when they’re easy to follow. Lexpro Payments builds them into the workflow itself:
- MFA on each transaction, which protects against unauthorised access.
- Bank account verification, which helps guard against payment fraud.
- Detailed logs, which support audits and give the business a clear record of who did what.
The batch files the bookkeeper generates are ready for the company’s banking application, so there’s no re-keying payments one by one. Access is through a web browser, so there’s nothing to install on each computer. Directors can approve from wherever they happen to be working.
Adopting It at Your Own Pace
A business doesn’t have to make a big decision to get started. Lexpro Payments is a standalone product, so the accounting software stays exactly as it is. Billing is per transaction, with no monthly fee.
Should the business ever decide to move its books across, Lexpro Accounting connects to Lexpro Payments, and settled payments can be recorded without re-capturing them. That’s an option, not a requirement. And with no long-term contracts across Lexpro, the business stays in control throughout.
Frequently Asked Questions
Can Lexpro Payments be used with my current accounting software?
Yes. Lexpro Payments is a standalone product, so businesses can use it without changing their accounting software.
Who does what in the payment process?
Secretaries and admin personnel capture payment details. Directors approve using digital certification secured by MFA. Bookkeepers generate the batch payment files for the banking application.
Do we need to install anything?
No. Lexpro Payments is managed through a web-based interface, so there’s no additional software to install.
Conclusion
Better payment control doesn’t need a new accounting system. With standalone payment requisition software, a business keeps the accounting setup it trusts and adds a clear route for capture, approval and execution.
The result is fewer manual steps, a visible approval trail and batch files ready for the bank. Book a free demo to see how Lexpro Payments works alongside your current software, or contact the Lexpro team to talk through your business’s needs.
