Transform Your Debt Collection Reporting in Minutes

For debt collection attorneys managing multiple client portfolios, report preparation can consume a disproportionate amount of billable time. Each client has specific preferences, some want detailed debtor contact information upfront, others prioritise payment history, whilst another might focus on outstanding balances and collection actions. The result? Hours spent manually reformatting the same data into different layouts, week after week.

This repetitive administrative burden doesn’t just waste time, it limits how many clients your practice can effectively service. When your team spends entire afternoons compiling reports instead of pursuing collections, revenue opportunities are missed.

What if you could streamline this process significantly? Lexpro’s litigation software provides customisable debt collection reporting, allowing you to select relevant columns and their order to match each client’s preferences, eliminating repetitive manual reformatting whilst maintaining complete control over report content.

The Opportunity in Streamlining Report Preparation

Consider a typical debt collection practice managing 15 active client portfolios. If each client requires a monthly report, and each report takes 45 minutes to format manually, that’s over 11 hours per month dedicated solely to report preparation. That’s more than 135 hours annually—time that could be redirected to actual debt collection activities that generate revenue.

When your team spends valuable hours on spreadsheets, manually copying data and adjusting column orders, they’re missing opportunities to make collection calls, send demand letters, or pursue legal action. The potential for growth extends beyond recovered productivity; it directly impacts your practice’s ability to deliver better results for clients.

Manual report preparation also creates inconsistency. When different team members prepare reports, or when the same person compiles them under time pressure, variations inevitably creep in. Clients notice these inconsistencies, and it undermines their confidence in your practice’s professionalism.

How Customisable Reporting Transforms Your Practice

Create Templates Once, Use Them Indefinitely

Lexpro’s Litigation & Debt Collection software allows you to establish customised report formats for each client. Select which columns to include, whether that’s debtor names, account numbers, outstanding amounts, payment history, collection actions taken, or any combination thereof. Then specify the exact order these columns should appear.

Once you’ve configured a report format to match a client’s preferences, it’s saved for future use. When it’s time to generate the next report, simply select that client’s preferred format and generate the report with the current data in the pre-defined layout. What previously required extensive manual reformatting now uses your saved column preferences.

Flexibility for Diverse Client Needs

Every client approaches debt collection reporting differently. Some prefer concise summaries focusing on high-level metrics, whilst others want comprehensive detail on every account. Some organise reports by debtor name, others by outstanding balance or hand-over dates.

The beauty of user-selectable columns and ordering is that you’re not constrained by rigid, one-size-fits-all reporting. You can accommodate each client’s specific requirements without custom development or complicated workarounds. This flexibility strengthens client relationships by demonstrating that you understand and respect their individual preferences.

Working Efficiently From Anywhere

Lexpro’s Litigation & Debt Collection software operates entirely online, meaning you’re not tethered to a specific computer or office location. Whether you’re working from home, meeting with a client across town, or checking in whilst travelling, you can access the system and generate reports from any device with secure internet connectivity.

This work-from-anywhere capability proves invaluable when clients need urgent updates or when your team operates flexible schedules. There’s no waiting until someone returns to the office to access the main computer. Reports can be generated and delivered promptly, regardless of physical location.

Cost-Effective Practice Management

Administrative costs represent a significant portion of most debt collection practices’ overheads. When you reduce report preparation time by eliminating repetitive manual reformatting, you’re directly improving efficiency. Your team can focus more on revenue-generating activities or service additional clients without proportionally increasing staffing costs.

Traditional manual reporting creates a direct relationship between client numbers and administrative workload. Add five new clients, and you add five sets of weekly reports to prepare manually. Customisable report formats change this pattern. Once you’ve established preferred column layouts for new clients, generating their reports requires less time than starting from scratch each week. You can grow your client base more efficiently, improving your practice’s economics.

Implementing Customisable Reporting in Your Practice

Transitioning to customisable reporting doesn’t require complex implementation or lengthy downtime. The process involves understanding each client’s specific reporting requirements, setting up their preferred column selections and ordering within the software (typically 10-15 minutes per client), generating sample reports for validation, and refining formats as needs evolve.

One of Lexpro’s advantages is its ease of use. The interface focuses on practical functionality rather than overwhelming users with unnecessary complexity. Most team members become comfortable generating reports with saved column preferences within their first session, particularly if they’re already familiar with basic software navigation.

Beyond Time Savings: Strategic Advantages

When report generation takes minutes instead of hours, you can respond to client requests with impressive speed. A client calls with questions about a specific debtor? Pull a targeted report whilst you’re on the phone. Need to demonstrate collection progress during an unexpected meeting? Generate an updated summary on the spot.

This responsiveness strengthens client relationships by demonstrating both competence and attentiveness. Clients appreciate working with practices that can provide information quickly without excuses about needing time to compile data.

Frequently Asked Questions

Can I change report formats after they’re created?

Yes, your saved column preferences remain fully editable. As client preferences evolve or you identify opportunities for improved reporting layouts, you can modify existing format configurations at any time without affecting historical reports already generated.

How detailed can the customisation be?

You can select from all available data fields within the system and arrange them in any order. This includes debtor information, account details, collection actions, payment history, and various calculated fields like total fees and disbursements, interest and outstanding balances.

Does this work for both client reporting and debtor statements?

The customisable reporting features apply to collection reports generated for your clients. The system also handles debtor statements, allowing you to communicate account status and payment requirements clearly to debtors themselves.

Transform Your Reporting Today

Debt collection reporting doesn’t have to consume hours of your team’s time each week. With customisable report formats that match each client’s specific column preferences and ordering, you can deliver professional, consistent reporting more efficiently, freeing your practice to focus on what truly matters: effective debt collection that delivers results for your clients.

Don’t let repetitive manual reformatting limit your practice’s potential. Contact Lexpro Systems today to discover how our Litigation & Debt Collection software can streamline your reporting workflows. Experience the difference firsthand—book your free demo now!